Human Resources Assistant

Varnum
Varnum

People & HR · Full-time

Grand Rapids, MI, USA

Posted on Sep 19, 2026
Position: Human Resources Assistant
Location: Grand Rapids, MI
Job Id: 279
# of Openings: 1
Varnum LLP is looking for a Human Resources Assistant to join the Grand Rapids office. This position is responsible for a variety of tasks and projects in a professional services environment. This full-time position works Monday through Friday, 8:30 am to 5:30 pm.
Job Description:
The Human Resources Assistant will perform administrative tasks and services to support effective and efficient operations of the organization’s human resource department.
Duties/Responsibilities:
• Process changes in HRIS related to employment status administration of attorneys and staff members.
• Assists with all aspects of onboarding. Conducts new hire orientation sessions, facility tours, and team introductions.
• Helps with writing, proofreading, and sending internal communications.
• Provides general administrative support to the HR department.
• Creates, maintains, and organizes employee files, both physical and electronic.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Assists with recruitment and interview process, checking professional references, and scheduling interviews.
• Reconciles monthly HR disbursements.
• Organizes firm wide employee wellness events, recognition events, and lunch and learn trainings.
• Coordinates all aspects of retirement celebrations.
• Ensures smooth communication and prompt attention to requests and questions.
• Assists with staff coverage for planned and unplanned absences.
Required Skills/Abilities:
• Excellent verbal and written communication skills.
• Proficiency with basic math skills related to budget spending, salary calculations, etc.
• Outstanding interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Exceptional organizational skills and attention to detail.
• Ability to function well in a fast-paced environment.
• Working understanding of human resource principles, practices and procedures.
• Proficient with Microsoft Word, Excel, and Outlook.
Education and Experience:
• Bachelor’s degree in related field required.
• Prior professional services experience preferred.
• Experience with an HRIS or applicant tracking system preferred.
Job ID: 279
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