Facilities Management Assistant
Trinity Health
Operations
Grand Haven, MI, USA
Posted on Apr 2, 2026
Employment Type:
Full timeShift:
Day ShiftDescription:
Position Summary:
The Facility Management Assistant’s function is to coordinate the office services and related activities for the Facilities Department as well as to provide secretarial support.
What the Facilities Management Assistant will need:
Education
- Minimum: Associate’s degree or equivalent experience.
Related Experience
- Minimum: One to two years secretarial experience
Other Knowledge, Skills, and Abilities
- Minimum: Experience in the use of Microsoft Word, Excel, CAMMP, Print Shop, and Power Point.
- Typing skills of 45 – 60 wpm.
- Ability to handle interruptions throughout the workday.
- Ability to receive customer requests and complaints that can be numerous at times and respond in a way that is kind and courteous to the customer.
What the Facilities Management Assistant will do:
- Maintains established departmental policies and procedures, objectives, quality assurance program, safety, environmental and infection control standards.
- Prepares staffing work schedules for and maintains Maintenance on-call schedule. Maintains bulletin boards, communication books and employee files for the Facilities Department.
- Receives, assigns, and generates Maintenance work orders.
- Receives daily calls for Facilities and the Lost and Found.
- Codes all invoices to the proper cost center, approves, and returns to Accts Payable for payment. Reconciles credit card statement monthly and codes to appropriate department cost center. Orders office supplies.
- Schedules both room reservation/setup and audio-visual equipment for hospital departments and outside agencies. Prepares daily calendars of events and posts throughout the hospital.
Our Commitment
Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.
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