Accounts Payable Accountant
Owen Ames Kimball
Accounting & Finance, Sales & Business Development
Grand Rapids, MI, USA
Posted on Oct 16, 2024
Owen-Ames-Kimball Co. (O-A-K) is an employee-owned company in Michigan, Florida, and Colorado commercial, educational, and industrial construction landscape for over 130 years. From 19th-century historical treasures to inspiring contemporary designs, our talented team continues to transform the landscape where we live, work and play.
We are seeking a full-time Accounts Payable Accountant to join our Grand Rapids team.
Job responsibilities include:
Accounts Payable
- Set-up subcontracts and purchase orders in Job Cost System.
- Ensure all Subcontractor/Suppliers invoices are submitted as required by subcontract and purchase order agreements.
- Maintain Accounts Payable Database including but not limited to updating vendor information, verifying Federal Tax ID Numbers, and ensuring payments are directed to the proper remittance address.
- Ensure Subcontractor/Suppliers Waivers of Lien are received and correct.
- Ensure all Compliance requirements for W-9’s, Insurance Certificates, EEO, and other documents are met by Subcontractors and Suppliers.
- Scheduling and preparing checks.
- Resolving purchase order, contract, invoice, or payment discrepancies and documentation.
- Review Vendor Statements.
- Process, review and track general ledger posting of construction accounts payables invoices for multiple projects.
- Ensure all Subcontractors and Supplier Invoices are processed accurately and timely.
- Ensure good communication with Owen-Ames-Kimball Co. Vendors – calls and e-mails are responded to timely.
- Ensure compliance with sales and use tax regulations.
- Process employee expense reports.
- Compile information for external auditors, as required.
- Ensure payment discounts are taken when appropriate.
- File 1099’s annually with the IRS.
- Ensure Project Files are organized and follow project document guidelines.
General Accounting
- Ensure proper internal control procedures are in place and are followed.
- Ensure that assigned month -end closing goals are met (1oth of the Month).
- Month-end General Ledger reconciliations are performed as assigned.
The ideal candidate will possess:
- Education and experience: 3+ years of experience, preferably in a construction project cost environment, an associate’s degree or bachelor's degree in accounting or business, is preferred, but equivalent experience will be considered.
- Eye for Details: Accuracy is critical for success in this role. Candidate must have superior organizational, communication (both written and verbal) and decision-making skills.
- Tech know-how: A strong background in using all Microsoft Office programs, particularly Excel, as well as with an ability to become familiar with firm-specific programs and software (Accumatica).
- Trust: Our clients return to O-A-K because we are honest, genuine, and authentic; our sense of integrity guides our work. This is simply who we are, and this what we expect from each and every person at O-A-K. Candidate must be able to maintain confidentiality and use discretion in dealing with sensitive matters.
- Embodiment of our corporate values: Choosing what’s right, every time; A can-do attitude: A personal sense of responsibility; People who value people.
Apply today if you’re looking for a great opportunity with a growing company that can offer:
- An attractive compensation and benefits package including competitive salary, 401k profit sharing arrangement and health care benefits.
- Working with great people. Our close-knit culture is one of the best parts about O-A-K. We have low turnover and we have a lot of fun.
- The ability to make a difference. Our size and culture encourages recognition and reward of the hard work that you’ll do and the value you’ll bring.
- Variety of work tasks. The person in this position enjoys a wide variety of tasks and interfaces with several departments. No two days are the same. The work tasks are exciting.
- Stable, reputable company. O-A-K was founded in Grand Rapids in 1891. We work with a wide variety of clients and markets throughout Colorado, Florida, and Michigan with an average volume of $400+million worth of construction projects each year.
O-A-K is An Equal Opportunity Employer (EOE)
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