Accounts Payable/Inventory Clerk
Gun Lake Casino
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See open jobs at Gun Lake Casino.See open jobs similar to "Accounts Payable/Inventory Clerk" Hello West Michigan.Administration, Accounting & Finance
Wayland, MI, USA
Posted 6+ months ago
Position Summary:
Accounts Payable and Inventory Control Clerk responsibilities include acting in accordance with all Company standards, policies and procedures. Primary responsibility is to accurately and timely process invoices for payment. Responsibility also includes performance and monitoring of inventory control procedures as necessary to ensure accurate inventories and system integrity. Other responsibilities include general administrative and accounting duties.
Duties and Responsibilities:
- Responsible for practicing, supporting, and promotion of Gun Lake Casino’s “Unsurpassed Service” Service Standards at all times.
- Review all invoices, check requests, and expense reimbursement forms for appropriate documentation. Code invoices and process for approval prior to payment. Resolve discrepancies when applicable.
- Process 3-way matching of purchase order, receiving documentation and invoices. Obtain approval for and receive services into Red Rock system as necessary. Resolve discrepancies. Process for payment.
- Maintain and reconcile applicable inventory clearing accounts, ensuring balances are checked weekly to verify accounts are in balance. Variances need to be identified, investigated, and resolved in a timely manner.
- Maintain working knowledge of products and services ordered by departments and related department procedures.
- Prioritize payments according to cash discount potential, operational needs and payment terms. Keep track of transactions and monitor accounts to ensure all payments are up to date.
- Obtain all signatures for checks and distribute checks accordingly.
- Reconcile vendor statements, research and correct discrepancies.
- Correspond with vendors and respond to all Vendor and Management inquiries.
- Assist in month end closing. Tasks may include monthly journal entry for accrued payables.
- Maintain files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices. Includes 1099 and vendor file maintenance.
- Track and monitor trends of perpetual to physical inventory variances for food, beverage, warehouse, and gift shop. Track and monitor spoilage accounts for unusual activity. Research and document as necessary.
- Perform monthly card & dice inventory.
- Perform spot check re-counts for food, beverage, warehouse and gift shop physical inventories to determine if count is accurate. Additional inventory procedures may include additional counts or full participation in shelf-to-sheet physical inventory depending on accuracy of spot checks and/or historical inventory accuracy trends.
- Develop thorough understanding of Red Rock Material Management System. Maintain Red Rock system to insure system integrity. Identifying and troubleshooting issues.
- Develop and maintain positive working relationships with Warehouse, Purchasing, and Operating Department team members in order to timely resolve variances and issues relating to inventory process integrity.
- Audit and enter inventory and price adjustments in Red Rock as necessary.
- Prepare journal entries for month-end inventory adjustments.
- Perform other accounting, compliance, and administrative tasks that may be required from time to time – quite often on short notice.
Essential Qualifications:
- High School diploma or equivalent. Two (2) years of related experience in Accounts Payable, Inventory Control and/or Accounting are required.
- Computer literacy and application of various software programs such as Microsoft Office with emphasis on Excel required. Sun Systems or SQL experience preferred. Proficient in data entry.
- Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplications and division quickly and accurately.
- Task oriented and must have a talent for organization and enjoy detail work. Strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills.
- Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and casino policy.
- Ability to work independently with minimal direction and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness. Ability to flex schedule as directed by business needs, including assisting with overnight inventory counts.
- Ability to communicate effectively, both verbally and in writing, using discretion while maintaining customer confidentiality and honesty.
- Must have good interpersonal skills. Ability to interact and build relationships with Team Members, Management, and Vendors in a professional manner.
- Must be able to obtain and maintain gaming license from Gun Lake Tribal Gaming Commission.
Physical Requirements:
- Requires normal, corrective vision range, the ability to see color and the ability to distinguish letters, numbers and symbols.
- Must be able to lift up to 30 lbs.
- Must be able to sit for the duration of shift.
- Manual dexterity to operate job related equipment.
Work Conditions:
Work is typically in an office environment, however, additional work areas may be unusually hot, cold, noisy, and may contain second hand smoke. Tasks may be performed from a sitting or non-sitting position in a confined area. Team Members may be required to stand, walk, lift, reach, push, pull and grasp. These tasks include the maintenance and care of assigned area. Requires interaction with fellow Team Members and Guests.
Disclaimer and Conditions of Employment:
The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. These statements are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.
All applicants must be able to demonstrate their US work authorization during the employment verification process. The pre-employment process also requires the ability to pass a criminal background investigation, and drug/alcohol test.
Indian Preference:
The Match-E-Be-Nash-She-Wish Band of Pottawatomi Indians abides by Native American preference in its hiring and employment policies.
Gun Lake Tribal Gaming Authority reserves the right to make changes to the above job description as necessary.
This job is no longer accepting applications
See open jobs at Gun Lake Casino.See open jobs similar to "Accounts Payable/Inventory Clerk" Hello West Michigan.
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