Academic Department Coordinator - CLAS Cell and Molecular Biology
Grand Valley State University
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USD 19.52-19.52 / hour
Posted 6+ months ago
The Department of Cell and Molecular Biology seeks an Academic Department Coordinator to join our collegial staff and to contribute to our positive office environment and departmental mission. The Academic Department Coordinator is responsible for the coordination and quality of the administrative work for the department, including all its undergraduate and graduate degree programs as well as its Molecular Monitoring Laboratory. In addition, the successful candidate will support graduate programs in the College of Liberal Arts and Sciences. This position requires discretion, as well as a student-centered and human service focus. We are looking for individuals that can support and contribute to an inclusive, accessible and welcoming environment that encourages people to thrive. Candidates should have strong communication and interpersonal skills, such as the ability to interact with others with respect, empathy, and cultural humility. The successful candidate should have the ability to perform the essential functions listed; the ability to perform non-essential functions are desired but not required.
PRIMARY DUTIES
- Compile and logically format statistical data, spreadsheets, and reports to facilitate department decision making related to department budget and scheduling.
- Monitor the department budgets and provide timely reports to the unit head.
- Prioritize tasks to manage and coordinate a large and varied workload, including student workers.
- Disseminate information that may require explanation and interpretation of established university and departmental policies and procedures, and direct individuals to sources of additional information.
- Provide support to faculty, including office space, keys, name plates, and computer access.
- Create and maintain minutes of departmental meetings.
- Provide support with bulk mailings, answering phones, maintain filing, and recordkeeping systems.
- Serve as student employee supervisor and may act as lead worker for other PSS.
- Coordinate with the unit head and assistant unit head to develop the academic schedule.
- Coordinate scheduling tasks and support services associated with preparing arrangements for major meetings, events, conferences, exhibits, travel, or other related duties for both internal and external contacts.
- Provide administrative support for the personnel processes.
- Coordinate/monitor grade processing.
- Maintain syllabi records for department.
- Maintain and order supplies for the department.
- Maintain and develop departmental web pages
- At times, act as a liaison between unit head, Dean’s Office, faculty, staff, students, and outside organizations.
- Collaborate across and provide backup support to other CLAS units as needed.
- Provide support for graduate programs across the college including hiring graduate assistants, updating web pages, assisting with data collection, organizing events, and facilitating communications with graduate students.
- Other related duties or special projects as assigned.
NON-ESSENTIAL FUNCTIONS
- Textbook orders for faculty.
- Process major declarations and assign faculty advisors.
- Coordinate completion of course override requests.
- Monitor make-up exams.
- Maintain department social media accounts.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
- High school graduate or equivalent.
- Minimum of three years of relevant work experience.
- Experience with various computer software applications such as Microsoft Office and/or equivalent.
- Demonstrated experience to successfully operate office equipment.
- Data entry experience.
- Typing and spelling competency with grammar and proofreading skills.
- Possess strong verbal and written communication skills.
- Demonstrated experience to successfully provide quality customer service.
- Demonstrated experience to successfully work independently, organize own work, and coordinate work activities of others.
- Ability to work under pressure and meet deadlines.
- Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
- Ability to successfully maintain positive intercultural and interpersonal relationships.
PREFERRED KNOWLEDGE, SKILLS, AND ABILITIES
- Bachelor’s degree
- Supervisory experience preferred.
- Budgeting and accounting experience with Workday.
- Experience with, or willingness to learn, web page development and maintenance.
WORKING CONDITIONS: Normal office environment located in the Kindschi Hall of Science on the Allendale campus. Some travel may be required with the ability to work weekends and nights as needed.
Job Classification & Benefits: C3 Level. Minimum starting wage of $19.52 per hour. Full time, 8 am - 5 pm
- Comprehensive benefits package including medical, vision, dental, life insurance, generous employer retirement contributions, wellness resources and tuition waiver effective on date of hire.
Campus: Allendale
How to Apply: A complete application must include:
- (1) a cover letter addressing qualifications
- (2) résumé,
- (3) and contact information for three professional references.
If you need assistance, call Human Resources at 616-331-2215. Email questions about the position to: Mark Staves stavesm@gvsu.edu.
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment.
Application Deadline: June 24, 2025
College of Liberal Arts and Sciences
Department: Cell and Molecular Biology
The College of Liberal Arts and Sciences (CLAS) is the largest college at Grand Valley, offering over 50 bachelor degrees and a growing number of advanced degrees in the natural and mathematical sciences, the fine arts and humanities, and the social sciences. CLAS is a student-centered and diverse learning community that engages in critical inquiry, extending knowledge to enrich and enliven individual and public life. Our faculty are active teacher-scholars committed to equitable, inclusive, career-connected, and community-engaged liberal arts and sciences education. There are many opportunities for collaboration within CLAS and across a broad group of partners on and off campus. We are interested in attracting a cohort of new faculty committed to these core values as we seek to foster a community where members from all backgrounds can live, learn, and thrive together.
Campus/University: Grand Valley University (GVSU) is a public comprehensive institution located in West Michigan with campuses in Allendale, downtown Grand Rapids, and Holland, plus centers in Detroit, Muskegon and Traverse City. The University attracts more than 22,000 undergraduate and graduate students with high quality programs and state-of-the-art facilities, and has been nationally recognized for innovativeness and its contribution to students’ social mobility. The greater Grand Rapids metropolitan area has a population of around one million people, is affordable, and offers rich cultural amenities. Grand Valley is located within easy driving distance of Chicago, Detroit, Lake Michigan beaches, and many other superb summer and winter recreational venues. Information can be found at Community Resources - Human Resources - Grand Valley State University (gvsu.edu). Grand Valley is highly rated for safety, sustainability, and veteran and LGBTQ friendliness, and is committed to supporting employees and their families in work-life balance. The university seeks to create an inclusive and diverse environment for faculty and students while promoting enrichment of society through excellent teaching, active scholarship, and service. More information can be found at Grand Valley State University (gvsu.edu).
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act as amended by the ADA Amendment Act (2008), Section 504 of the Rehabilitation Act of 1973, and other applicable federal and state laws that prohibit discrimination on the basis of disability. GVSU will provide reasonable accommodations to qualified individuals with disabilities upon request. See www.gvsu.edu/equalopportunity/. TDD Callers: Call Michigan Relay Center at 711 (in State) or 1-800-833-7833 (out of State).
Grand Valley State University is an Antidiscrimination/Equal Opportunity Employer, which includes providing equal opportunity for racial and ethnic minorities, women, protected veterans and individuals with disabilities. University policy extends protections to additional identities.
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