Payroll Assistant - Human Resources (Confidential)
Grand Valley State University
Accounting & Finance, People & HR
Allendale Charter Twp, MI, USA
Posted on Mar 11, 2025
Summary: As part of the payroll team, the Payroll Assistant works under the direct supervision of the Payroll Manager to process and review bi-weekly and semi-monthly payrolls. This position ensures compliance with Friend of the Court orders, garnishment requirements, tax levy laws, and various regulations. The role involves specialized and confidential work, requiring the ability to interpret and apply University policies, federal tax regulations, and State labor laws to ensure all payroll processing meets legal requirements.
Responsibilities
- Process bi-weekly and semi-monthly payroll in Workday HRIS for over 4,000 employees, including time entry review and adjustments across various employee classifications
- Ensure compliance with federal and state regulations by processing and maintaining accurate records for tax withholdings, child support orders, bankruptcy claims, garnishments, and tax levies
- Interpret federal and state tax laws to accurately process W2 and W4 forms and provide knowledgeable guidance to employees
- Calculate and administer salary overpayments and process necessary adjustments
- Generate custom payroll reports using Workday
- Implement complex union contract agreements as they relate to payroll
- Coordinate with the Leaves Specialist on workers' compensation claims, sick leave administration, and short-term disability payments
- Process payroll tax forms and direct deposit authorizations with attention to detail and confidentiality
- Handle the production and distribution of payroll checks, including the reissue process for lost or expired checks
- Submit required new hire reporting to the State of Michigan in a timely manner
- Deliver exceptional customer service to all employees regarding payroll inquiries and concerns
- Perform additional duties as assigned by the Payroll Manager
Non-Essential Functions:
- Provides backup for other payroll team members during vacations.
Required Qualifications
- High school graduate or equivalent.
- Minimum of four years of relevant work experience.
- Demonstrated administrative and organizational skills.
- Possess strong verbal and written communication skills.
- Excellent grammar and proofreading skills.
- Knowledge and understanding of IRS, DOL, and Social Security regulations pertaining to payroll
- Experience with child support orders, garnishments, and tax levies.
- Demonstrated experience to successfully:
- Work under pressure and meet deadlines.
- Maintain positive interpersonal relationships.
- Use Microsoft Office software including Excel and Word.
- Provide quality customer service.
- Maintain satisfactory work performance and attendance records.
- Work independently and organize own work.
Preferred Qualifications
- Bachelor’s Degree
- Higher education experience.
- FPC or CPP Designation.
Supervision Received:
Receives minimal supervision from a designated supervisor. Much of the work is self-initiated. Person is expected to function with considerable independence and apply appropriate policies and procedures within the assigned area of responsibility.
Supervision Exercised:
None.
Physical Demands:
- To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.
Job Type: 12 month, 8am-5pm during normal business hours.
Campus: Allendale
Job Classification & Benefits: C4 Level. Minimum starting wage of $22.04 per hour
- Comprehensive benefits package including medical, vision, dental, life insurance, generous employer retirement contributions, wellness resources and tuition waiver effective on date of hire.
How to Apply: Attach your cover letter and resume. The system will allow you to attach these documents electronically, in the same file location.
For questions about the position, please reach out to Brenda Sain sainb@gvsu.edu. If you need technical assistance, please contact Human Resources at hro@gvsu.edu or 616-331-2215.
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment.
Application Deadline: Application closes March 20, 2025 at 11:59PM.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act as amended by the ADA Amendment Act (2008), Section 504 of the Rehabilitation Act of 1973, and other applicable federal and state laws that prohibit discrimination on the basis of disability. GVSU will provide reasonable accommodations to qualified individuals with disabilities upon request. See www.gvsu.edu/affirmative/. TDD Callers: Call Michigan Relay Center at 711 (in State) or 1-800-833-7833 (out of State).
Grand Valley State University is an Affirmative Action/Equal Opportunity Employer, which includes providing equal opportunity for racial and ethnic minorities, women, protected veterans and individuals with disabilities. University policy extends protections to additional identities.
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