| Frederik Meijer Gardens & Sculpture Park promotes the enjoyment, understanding, and appreciation of gardens, sculpture, the natural environment, and the arts. Meijer Gardens is ranked among the 100 most visited art institutions in the world. The organization embraces the concept of a major cultural attraction centering around horticulture & sculpture. Meijer Gardens' commitment is to create a legacy of lifelong learning, enjoyment, and a rich cultural experience for generations to come. Department: Accounting Supervisor: Accounting Manager Pay Type: Full-time, Hourly Compensation: $21.15 to $27.35 per hour Position Summary: The Accounts Payable Coordinator will support the Accounting team, with a primary focus on managing accounts payable processes and ensuring accurate, detailed documentation of all outgoing funds.
Essential Functions -
Manage new vendor setup, including accurate data entry and ongoing vendor tracking. -
Ensure proper collection and documentation of all W-9 and W-8 forms related to non-employee compensation. -
Verify appropriate authorization and supporting documentation for credit card charges, purchase orders, and invoices. -
Accurately code invoices and credit card receipts and enter them into the accounting system. -
Prepare all outgoing payments (checks, ACH, etc.), including validation of checks through Positive Pay and reconciliation with corresponding bank reports. -
Review and reconcile vendor statements to ensure accuracy and resolve discrepancies in a timely manner. -
Maintain organized and complete accounts payable files and supporting documentation. -
Prepare and file annual year-end 1099, 1042, and other required federal reporting forms. -
Perform monthly reconciliation of accounts payable subledger to the general ledger. -
Update and maintain monthly expense tracking spreadsheets. -
Track, prepare, and file required unclaimed property reports in compliance with state regulations -
Provide excellent customer service to vendors and internal team members, responding to inquiries in a timely and professional manner. -
Maintain and update various Excel spreadsheets and supporting documentation related to accounts payable functions. -
Ensure accounts payable procedures are current, documented, and followed consistently. -
Organize and maintain department storage areas, including coordinating the annual shred day across departments. -
Assist in the development and implementation of process improvements to streamline procedures and leverage new technology. -
Support preparation efforts for the annual audit, including gathering and organizing requested documentation. -
Cross-train in other accounting functions, provide coverage during absences, and assist in balancing departmental workload as needed. Education and / or Qualifications preferred: - Education: Minimum of an Associate degree in Accounting or related field required; Bachelor’s degree in Accounting or related field preferred.
- Experience: Two to five years of accounting-related experience required; experience in a non-profit environment preferred.
- Skills/Knowledge/Licenses:
- Strong customer service skills with the ability to communicate effectively with vendors and internal stakeholders.
- Proficiency in Microsoft Excel and accounting software systems required.
Organizational Expectations - Welcoming: Fostering joy and an inclusive and accessible environment for everyone.
- Excellence: Approaching all we do with world-class intentionalism.
- Innovation: Embracing the future to create unique and engaging experiences in art, culture and nature with a commitment to creativity.
- Integrity: Operating with honesty, transparency and accountability throughout the organization.
- Stewardship: Preserving and enhancing our community, physical, cultural, and financial resources for current and future generations.
Working Conditions: This is largely a sedentary position; however, basic mobility is expected in offices, grounds, and exhibition areas. Ability to observe details at close range and communicate information accurately with others. Engage in occasional object manipulation with or without assistance, and efficiently navigate the workspace to access essential resources. Manage occasional lifting tasks, and ability to handle objects weighing up to 20 pounds with ease and regularity. This job operates in a professional indoor office environment, across grounds, and exhibition areas. Occasionally, may be required to work outdoors under inclement weather conditions. As part of our onboarding process, all new hires are required to complete our background check. Frederik Meijer Gardens & Sculpture Park is an Equal Opportunity Employer. We believe in fostering a diverse and inclusive workplace.
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