Benefits and Personnel Coordinator

City Of Big Rapids
City Of Big Rapids

Accounting & Finance · Full-time

USD 51,334-51,334 / year

Posted on Sep 15, 2026

Benefits and Personnel Coordinator

City of Big Rapids
Contact Person: Michelle Stenger
Telephone: 231-592-4035
Email: mstenger@cityofbr.org

Salary: $51,334.00

The City is seeking a Benefits and Personnel Coordinator to help with the day-to-day operations of Human Resources. The application is available at the Community Development Office or online. Deadline for acceptance of any application form us noon on Monday, September 28, 2026.

Supervised By: Assistant City Manager

Position Summary: Under the supervision of the Assistant City Manager, contributes to the City’s risk management, loss control and human resources activities. Coordinates recruiting activities. Maintains personnel files and tracks employee accruals. Assists City staff with personnel policies and procedures and related inquiries and assists in maintaining employee and other personnel records. Performs responsible clerical and secretarial work in support of the City’s human resource activities. Assists in recruiting activities. Contributes to and follows guidelines of a centralized purchasing policy and related responsibilities.

Essential Job Functions
An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

  1. Maintains the City’s personnel files. Sorts, copies, and files materials in predetermined order and obtains necessary information and materials from files as needed. Maintains a comprehensive computerized personnel database. Compiles data from personnel records and prepares reports and research documents as directed.
  2. Prepares recruitment announcements and advertisements. Places advertisements in appropriate publications and posts position announcements in appropriate locations. Processes employment applications and assists with other employment and/or recruitment activities. Maintains associated databases, files and records.
  3. Ensures the completion of all necessary employment forms. Maintains and distributes personnel related forms including benefit enrollment and change forms, time-off forms, and others as required. Coordinates and records employee status changes.
  4. Assists in the administration of unemployment insurance, worker’s compensation, COBRA, and personal injury/property damage claims. Processes benefit enrollments and changes.
  5. Assigns work, evaluates and trains departmental work-study employees as assigned.
  6. Maintains the City’s wage tables, rates and job descriptions. Assists with employee compensation changes.
  7. Assists staff in understanding the City’s personnel procedures and administrative policies. Implements and tracks employee accruals for vacation, sick and all other benefit time off.
  8. Prepares and processes correspondence, records, documents, reports, and information requests. Updates references and manuals. Types, files and performs data entry.
  9. Provides general clerical and administrative support as needed.
  10. Plans, researches, and organizes special and routine projects assigned, including City employee parties.
  11. Performs related work as required.

Required Knowledge, Skills, Abilities and Minimum Qualifications:
The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.

Requirements include the following:

  • A bachelor’s degree in human resources, business or a related field. Human resources certification is desirable.
  • Two years experience as a secretary or office assistant, preferably in a human resource office or municipal setting.
  • Knowledge of the laws, ordinances and related legislation governing human resource administration and record keeping, and access to public information.
  • Knowledge of modern office procedures.
  • Skill in maintaining complex public and confidential records systems according to statutory requirements, conducting research and preparing comprehensive and accurate reports.
  • Skill in the use of office equipment and technology, including computers and related software, and the ability to master new technologies.
  • Ability to effectively communicate ideas and concepts orally and in writing.
  • Ability to establish and maintain effective working relationships and use good judgment, initiative and resourcefulness when dealing with the public, elected officials, and other employees.
  • Ability to understand and follow complex instructions, manage multiple tasks and work effectively under stress, within deadlines and with changes in work priority.
  • Ability to work at times other than regular business hours and to travel to other locations.

Ability to ensure confidentiality and provide a trusting environment for personnel issues.

Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to communicate with others in person and on the telephone. The employee is frequently required to review and produce written and electronic documents. The employee must regularly lift and/or move items of light weight and may occasionally lift and/or move items of moderate weight. The employee is occasionally required to travel to other locations within and outside of the City. The employee is occasionally required to attend meetings, make presentations, and to take and transcribe meeting minutes.

While performing the duties of this job, the employee regularly works in a business office setting. The noise level in the work environment is usually quiet.

In order to be considered for this position, you must complete a Full-Time application below.

Click here to apply.

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