Office Manager
Axios Professional Recruitment
Operations
Grand Rapids, MI, USA
Posted on Jan 12, 2025
Axios Professional Recruitment is partnered with a local law firm in Grand Rapids, who is actively looking to hire an Office Manager to oversee their 2 Michigan-based locations. The ideal candidate will be self-motivated, a strong leader, have experience operating multiple locations, and bring a positive outlook to the work environment!
Office Manager Benefits:
- $70,000 annual salary
- Healthcare Insurance
- Health Savings Account
- Life Insurance
- Retirement Account
Office Manager Responsibilities:
Personnel
- Interview, screen, and hire applicants for office staff positions with the approval of the Managing Shareholders.
- Conduct orientation and training of lawyer and staff personnel on a continuing basis as to the organization and systems of the firm.
- Counsel employees who are not meeting firm standards and discuss methods for improvement after consulting with managing Shareholders and under managing Shareholders's supervision. Take disciplinary action against employees, including dismissal when necessary.
- Administer the firm's benefit plans including life and health insurance, and vacation and sick leave policies.
Financial/Bookkeeping
- Assist in the preparation of the firm's annual budget as requested.
- Prepare analysis of accounts receivable and coordinate necessary collection efforts with the billing attorney, including rebilling
- Research and recommend improved systems in accounting, timekeeping, and billing.
- Ensure that all tax forms, returns and payments are prepared and filed timely.
- Client Accounting
- Maintain documentation of employee expenses and approve reimbursement checks.
- Post credit and write off adjustments to the A/R file.
- Review and balance the client accounting database at the end of each month.
- Prepare and review Work In Progress reports.
- Prepare weekly reports on cash in bank, attorney and para-professional income, month-to-date and year-to-date and accounts receivables.
- Oversee Purchasing and Accounts Payable
- Financial Statement Preparation and Cash Control
- Maintain the general ledger on a timely basis and in an accurate manner.
- Prepare all journal entries.
- Reconcile all checking accounts monthly.
- Prepare and make cash deposits.
- Payroll Processing
- Manage and record the receipts and disbursement of funds from the Trust Account.
- Manager Accounts Payable and Accounts Receivable
- Maintain data base for client invoices
Office Systems
- Maintain and control the filing and indexing system for active and closed files. Including the development and maintenance of a forms file.
- Oversee telecommunications, mail distribution, computer equipment and work processing systems.
- Upgrade and maintain various network and software programs in the firm including Tabs, PM, Netdocs, Terminal Server, and Digital Dictation.
Administrative
- Administer the existing insurance programs of the firm and make timely recommendations as to coverages and rates.
- Attend firm meetings; coordinate the preparation and distribution of agendas; and arrange dinners, retreats and other functions, as requested.
- Oversee general firm operation to ensure the smooth operation of the firm's production, cash flow and business transactions.
- Coordinate employee outings such as Christmas, Retirement, Summer, etc.
Axios Professional Recruitment - an entirely employee-owned company - is the largest independent employer in West Michigan. Our mission is to match people with meaningful, long-lasting, and enjoyable careers, not just a job. Since 1988, we've helped match over 300,000 people just like you with top employers across West Michigan.
Good luck, we look forward to reviewing your application!
- Your friends at Axios Professional Recruitment
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