Executive Office Administrator - Marketing
Amway
Administration, Marketing & Communications
Ada, MI, USA
USD 66,799-82,517 / year
Posted on May 4, 2026
Job Title: Executive Office Administrator
Department / Division: Marketing
Salary Grade: EX2_14
Salary Range: $66,799 - $82,517
Location: Ada, MI
*Note: This position is an office role, and you must be able to report in-person to Ada on Mondays through Thursdays, with Friday as a remote option
What do we need:
We are seeking a highly capable Executive Office Administrator to serve as a strategic partner to our Global Chief Marketing Officer (CMO) and the Global Marketing Leadership Team. This role operates at the center of a complex global organization and is critical to supporting leadership effectiveness, operational alignment, and smooth executive operations.
As part of the Global Marketing organization, you will collaborate with senior leaders, cross-functional partners, and international teams across regions. This is a high-impact role in a fast-paced environment where priorities shift quickly, and precision, foresight, and professionalism are essential.
Role Overview:
This role functions as an extension of the Global CMO, ensuring seamless coordination of priorities, communications, and operations. This role reflects how the Executive Assistant function has evolved—from traditional administrative support to a strategic partner that drives leadership effectiveness and operational excellence.
Key Responsibilities:
Executive Enablement
- Manage a complex global calendar with foresight and precision, aligning time to top priorities
- Anticipate needs, resolve scheduling conflicts, and ensure the CMO is prepared for key engagements
Leadership & Stakeholder Coordination
- Partner with senior leaders, including Global Marketing Leadership Team members, regional presidents, CMOs, and cross-functional executives
- Coordinate leadership meetings, executive engagements, and global forums to support alignment and decision-making
Operational Rhythm & Strategic Support
- Manage leadership operating cadences, including planning cycles, reporting, and leadership meetings
- Prepare briefing materials, agendas, and follow-ups while tracking action items and key initiatives
Travel & Event Coordination
- Manage end-to-end global travel logistics, often involving complex multi-country itineraries
- Support planning and execution of leadership events, board meetings, and global summits
Confidentiality & Judgment
- Handle highly sensitive information with the highest level of discretion
- Apply sound judgment in decision-making and escalation when appropriate
Required Qualifications:
- 7+ years of experience supporting senior executives, preferably at the C-suite level
- Experience working in a global, matrixed organization
- Bachelor’s degree preferred
Skills To Be Successful In The Role:
- Strategic mindset with strong business acumen and sound judgment
- Exceptional organizational and prioritization skills with strong attention to detail
- Executive presence with clear, effective communication
- Proactive, solutions-oriented problem solver who anticipates needs
- Ability to manage ambiguity and adapt in a fast-paced environment
- High level of discretion, integrity, and ability to build trusted relationships across all levels
What Sets This Role Apart:
This role reflects the evolution of the Executive Assistant position into a critical enabler of leadership effectiveness and business performance. You will play a central role in helping the Global CMO and leadership team operate at their best—driving alignment, clarity, and impact across a global organization.
Beyond day-to-day executive support, this role offers exceptional exposure to global marketing strategy, senior leadership decision-making, and cross-functional initiatives that shape how the organization operates at scale. You will be a trusted partner at the center of high-impact conversations, gaining visibility into enterprise priorities and contributing directly to how global work gets done.
Amway does not provide immigration-related sponsorship for this role. Do not apply for this role if you will need Amway immigration sponsorship (e.g., H-1B, STEM OPT, TN, etc.) now or in the future.
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